RoboForm is one of the original password managers in the business and has stayed relevant thanks to its affordable price, robust security features, and easy access to customer service.
By:Gunnar Kallstrom , Updated October 8, 2025 Head of information systems and cybersecurity research
Updated October 8, 2025
RoboForm: A Quick Overview
Bottom line:RoboForm is one of the best password managers of 2025 for a reason. With an easy-to-use browser extension, seamless form filling, and one-click log-in to all of your favorite websites, the only thing holding RoboForm back from a perfect score is a standalone application that could use a modern upgrade.
Who should choose RoboForm? Personal users and small businesses should be able to use RoboForm’s affordable suite of password security solutions.
After testing RoboForm’s features, I've given RoboForm 4.75/5 stars. It earned this rating due to great form-filling and two-factor authentication capabilities, above-average security, and average platform compatibility, but lost points due to a flagging standalone application.
There are a lot of password managers available for both personal and business needs. After testing and reviewing the best password managers, RoboForm is a strong contender with its no-frills free version and scalable options for small businesses.
Keep reading to learn about the pros, cons, features, and pricing of RoboForm, as well as get answers to frequently asked questions.
What Are the Pros and Cons of RoboForm?
Simplicity is the name of the game. RoboForm’s no-frills take on password management is a solid option for individuals and families, but lacks some of the modern options its competitors offer. For small businesses with security needs looking to scale, RoboForm’s business plan is a great choice with no user maximums and an affordable per user cost. Here are the details of its pros and cons:
Pros
Strong security. RoboForm uses AES-256 bit encryption and a zero-knowledge architecture, ensuring that only you can access your data. It’s also been independently audited, adding an extra layer of trust and transparency.
Built-in authenticator. Includes a TOTP authenticator on both desktop and mobile apps. This eliminates the need for a separate app and simplifies two-factor logins with autofill and secure sharing.
Extensive customer support. Offers more support options than most competitors, including 24/7 ticketing, live chat, callback requests, and a multilingual help center.
Bookmark management. RoboForm is the only major password manager with built-in bookmark organization. You can easily access and sync your favorite sites across all browsers and devices — saving time and clicks.
30-day money-back guarantee RoboForm offers a full refund within 30 days of purchase, which provides peace of mind for customers who want to try it out before committing.
Cons
Desktop editor interface feels outdated. The legacy desktop editor (retained for longtime users) has an older interface, though the primary RoboForm experience through browser extensions and the Start Page features modern, updated design.
Only free trial for business plans While it offers a 14-day trial for business plans, Roboform doesn’t have a free trial for its premium or family plans like many competitors.
Who Should Choose RoboForm?
Step1.Individuals: If you only have a single primary device, RoboForm has a great free option. A multi-device plan starts at only $0.99 per month.
Step2.Families: RoboForm’s family plan is great for up to five members with cross-platform support and an affordable price.
Step3.Small businesses with lots of users: RoboForm’s price and features are perfect for small businesses that need an effective group security option without a high price tag.
RoboForm Plans and Pricing
Overall: (4.7)
RoboForm has one of the best free password managers available and it offers a variety of paid premium plans. The premium plan has a base price of $2.49 per month, with current promotions of only $0.99 per month. Its family plan’s base price is $3.98 per month, with current promotions of $1.59 per month.
The business plan is great for small businesses with multiple users as there are no user maximums. Plans start at $3.33 per user per month (billed annually), with discounted rates for three- and five-year subscriptions, as well as lower rates for higher user accounts.
Personal plan
Premium plan
Family plan
Business plan
Price
Free
$2.49 per month
Current promotions:
Only $0.99 per month
$3.98 per month
Current promotions:
Only $1.59 per month
$3.33 per user per month (no user maximums)
Best for
New users
Multidevice users
Families up to 5 users
Small businesses with multiple users
Free trial
No
No
No
14-day
Platform & device compatibility
Android, iOS, Linux, macOS, Web (Chrome, Edge, Firefox, Opera, Safari), Windows
Android, iOS, Linux, macOS, Web (Chrome, Edge, Firefox, Opera, Safari), Windows
Android, iOS, Linux, macOS, Web (Chrome, Edge, Firefox, Opera, Safari), Windows
Android, iOS, Linux, macOS, Web (Chrome, Edge, Firefox, Opera, Safari), Windows
Autofill capability
Yes
Yes
Yes
Yes
Guest accounts
No
No
No
No
Number of passwords
Unlimited
Unlimited
Unlimited
Unlimited
Password sharing
No
Yes
Yes
Yes
2FA
Yes
Yes
Yes
Yes
Account recovery
Yes
Yes
Yes
Yes
Support types
24/7 online support
24/7 priority email support, Monday-Friday live chat, phone support
24/7 priority email support, Monday-Friday live chat, phone support
24/7 priority email support, Monday-Friday live chat, phone support, and dedicated tech support (enterprise plan)
Encryption
AES 256-bit encryption with PBKDF2 SHA256
AES 256-bit encryption with PBKDF2 SHA256
AES 256-bit encryption with PBKDF2 SHA256
AES 256-bit encryption with PBKDF2 SHA256
Password health checker
Yes
Yes
Yes
Yes
Data breach scanner
No
Yes
Yes
Yes
Email masking
No
No
No
No
Reporting capabilities
No (business plan only)
No (business plan only)
No (business plan only)
Yes; advanced monitoring
Single sign-on (SSO)
No (business plan only)
No (business plan only)
No (business plan only)
Yes
RoboForm Platform Compatibility
RoboForm earns high marks for its extensive platform and browser compatibility, ensuring seamless access across both desktop and mobile environments.
RoboForm works with:
Step1.Windows (Windows 10/11)
Step2.macOS (10.15 and up)
Step3.Linux (Supported via browser extensions)
Step4.Android (9.0 and up)
Step5.iOS (15.0 and up)
Step6.Browsers (Chrome, Firefox, Safari, Edge, Opera, Internet Explorer, and Brave via extension)
RoboForm primary product is a browser extension that slots right on top of most of the common web browsers, with a dashboard accessible within the browser itself. A standalone application is available, though Roboform strongly encourages use of its browser extension for most tasks. In fact, the desktop app even requires the extension to be installed to function properly.
While the functionality is similar between the browser extension and desktop application, the interface is different. Personally, I preferred the browser extension — it was more modern and user-friendly than the visually outdated desktop version.
RoboForm UX
Overall: (4.6)
RoboForm’s user experience offers a basic interface lacking in some of the modern designs of its competitors. That said, it’s easy to navigate with convenient one-click logins and it’s the only password manager that organizes your bookmarks.
The RoboForm browser extension has four main sections in the left toolbar to help you manage your account: All, Logins, Safenotes, and Identities.
All displays every item in your RoboForm account.
Logins shows you only the login accounts it has stored.
Safenotes allows you to store information such as PINs and safe access codes
Create Identity allows you to fill out personal information, such as name and address, for auto-filling forms
Further down on the left-hand side of the browser are four additional categories:
Security Center evaluates your saved passwords and suggests actions for further security
Sharing Center allows you to share information folders with another user
Emergency Access lets you select a trusted contact to securely obtain access to your RoboForm data in the event of death, incapacitation, or simply for account recovery
The standalone application, however, felt a bit messier and harder to navigate.
While there are useful additions such as “Contacts” and “Bookmarks,” the folder structure feels outdated, clunky, and potentially confusing for some users. With the availability of the browser extension and its better UX, it’s hard to recommend the standalone application.
It feels like this is something that RoboForm is aware of since the ability to download and use the standalone app is obscured on the website, hidden by default. It seems even the company itself would prefer you to just use the browser extension with the application being pushed to the side as an alternative for those who prefer an older organizational system.
RoboForm Form Filling
Overall: (5)
RoboForm’s form-filling feature consistently earns high mareks for handling complex forms with speed and accuracy. Creating data sets for automatic form filling is a breeze, thanks to the “Create an Identity” feature.
Automatic form-filling works exactly as expected, though the ability to preemptively create data sets gives you a greater level of control over the process. When navigating to an online form, RoboForm will ask you which identity you would like to use and will populate the form using that particular identity’s data set.
You’re not limited to a fixed number of identities, and each can be edited and updated through either the browser extension or app as needed.
RoboForm Security
Overall: (5)
RoboForm has excellent security thanks to its zero-knowledge architecture, AES 256-bit encryption, and local-only data storage—ensuring that only you can access your vault. It also includes a built-in Security Center that monitors for breached sites and evaluates password strength, offering proactive protection against threats.
RoboForm has several ways to keep your data secure. The first is its “master password” system, which encrypts your passwords and information directly on your device, not its servers. RoboForm cannot access your data because the password is stored directly on your device and never transmitted to their servers.
It also uses AES 256-bit encryption. AES is one of the most secure and trusted systems in the world. It’s been widely adopted in multiple industries that need extremely high levels of security.
RoboForm’s security center will also alert you to potential data breaches at websites where you have accounts and evaluate your current passwords for redundancy and strength.
RoboForm Multifactor Authentication
Overall: (4.7)
RoboForm earns high marks for multifactor authentication thanks to its flexible support for OTP, SMS, email, and built-in TOTP across all devices, which offers users multiple secure login options. Its integrated authenticator and per-account 2FA settings make it highly secure and convenient for everyday use.
With data leaks common, sometimes a simple password just isn’t enough, which is why RoboForm allows you to add an additional layer of security with multifactor authentication.
This option can be activated individually for each saved account on RoboForm. It allows you to require a one-time password (OTP) sent to you via email, text message, or time-based one-time password (TOTP)-based two-factor authentication (2FA) before logging into that account.
While you may not want this for every account you manage, it’s great for sensitive accounts such as your bank, mortgage lender, or other financial services.
Also, RoboForm’s built-in TOTP authenticator is available on all of its desktop and mobile clients, which means you don’t need to switch between devices when logging into sites that require TOTP.
RoboForm has expanded its authentication options for both Passwordless Unlock and Two-Factor Authentication. Users can now authenticate using another trusted device (like a smartphone) or a hardware security key (such as Yubikey or Google Titan). These features are available on both Free and Premium plans. Additionally, RoboForm now allows passkeys to be used for unlocking the app and as a 2FA method, enabling secure, password-free access.
Recent Improvements to RoboForm
Step1.Expanded authentication options for Passwordless Unlock and 2FA, including support for another trusted devices (smartphone) or hardware security key (Yubikey or Google Titan).
Step2.Data Breach Monitoring scans up to five email addresses and alerts you instantly if any appear in a breach database.
Step3.Safari Import on iOS lets you seamlessly transfer saved credentials from Apple’s native browser into RoboForm.
Step4.Android Autofill Improvements use both the Accessibility service and native framework for smoother form filling.
Step5.Updated iOS Interface introduces a browser-style layout for easier one-tap logins and faster navigation on mobile.
Compare RoboForm Alternatives
RoboForm is a strong contender for password management (and certainly one of the best cheap password managers out there), but competitors including Dashlane, Keeper, 1Password, LastPass, and NordPass could be a better fit for you.
See how RoboForm compares to other top-tier password managers that the PasswordManager.com team recommends:
Provider
Score 4.7
Starting Price Free
Free Trial 30-day
Encryption AES 256-bit encryption with PBKDF2 SHA256
2FA
Platform & Device Compatibility Windows, Mac, iOS, and Android with support for all their respective major browsers, including Microsoft Edge
Platform & Device Compatibility Windows, macOS, Linux, Android, iOS, and popular browsers, such as Google Chrome, Firefox, Edge, Brave, Opera, and Safari
While a standalone desktop application is available, it feels clunky and outdated. You’re probably better off sticking with the browser extension.
Can RoboForm be trusted?
RoboForm is one of the oldest password manager services out there, with a proven track record of safety and security.
Is it worth paying for RoboForm?
It may be, depending on your usage. If you primarily use one device in your day-to-day life, you can probably get away with the free version. However, all versions offer great value for the cost.
Where does RoboForm store my passwords?
While your data may be accessed from and transferred to other devices, it can only be decrypted by your master password, which is only saved on your device and never transferred to a data center.
What is RoboForm the company?
RoboForm was developed in 2000 by Siber Systems and has been continuously updated since. Siber Systems is a privately held company based in Fairfax, Virginia. Their flagship products, RoboForm and GoodSync, are used by millions of people worldwide.
How I Rated RoboForm
Our rating process involves a thorough and detailed study of how RoboForm’s various features offered by the competition. I looked at RoboForm’s features and compared them against significant industry players to ensure an accurate rating.
I also analyzed customer satisfaction and feedback through online user reviews and applied my experience using RoboForm’ to provide a user’s perspective.
I signed up for RoboForm’s free and premium plans to test and research:
Plan value: Most password managers offer various subscription plans from free to around $20 per month. While free plans may be sufficient for some, those who need more functionality may prefer paid plans.
Platform compatibility: You likely access your online accounts from multiple devices, including desktops, laptops, tablets, and phones, as well as through different web browsers. Your password manager should be compatible with various devices, operating systems, and browsers, and sync seamlessly between them all.
UX: This is how you interface with all the features and functions of your new password manager — if it’s bad, you’ll be less likely to use the service. While this is a highly subjective category, and some will disagree, it’s important to provide an overview based on my experience.
Form filling: A password manager doesn’t have to include form-filling, but it’s somewhat standard, and the ease with which it performs that function can be the deciding factor in which password manager you ultimately choose.
Security: Since a password manager is, first and foremost, a security tool, it should come with all of the most up-to-date standard security features. This includes the highest level of available encryption (XChaCha20 or 256-bit AES with PBKDF2-HMAC-SHA512), 2FA, such as biometric logins or multi-factor authentication, and a password generator.
Two-factor authentication (2FA): Used all over the internet to protect your accounts, this is quickly becoming a standard security practice. 2FA is a great way to secure more sensitive accounts to ensure they’re not breached.
Gunnar Kallstrom, The Password Manager, is a Cyber Team Lead for a DOD contracting company in Huntsville, AL, and has also worked as a CND Cyber Analyst. An author and content creator for a cybersecurity academy, Gunnar spent nearly 15 years in the Army as a musician before entering the cybersecurity field.
He holds a bachelor’s degree in music from Thomas Edison State University and a master’s in organizational development and leadership from the University of the Incarnate Word.
Kallstrom has completed several CompTIA courses, including Secruity+, Network+, A+ Core 1, and A+ Core 2. He earned a CompTIA Security+ Certification. Additionally, he has completed the Cyber Warrior Academy program with more than 800 hours of hands-on, intensive, and lab-driven technical training in cybersecurity methods and procedures.
Passionate about all things cyber, Kallstrom was a speaker on a panel at the 2022 InfoSec World conference, giving a talk entitled “Hacking into a Cyber Career – True Stories.” Kallstrom is also a mentor to entry-level cybersecurity candidates seeking to break into the field. When he’s not working, he still enjoys playing guitar and fishing (not phishing).
