RoboForm is a password manager that enhances online security by using a master password to gain access to websites and apps. With RoboForm, all you have to do is remember a single master password, making it more convenient than ever to browse the web and use your favorite mobile applications. RoboForm also offers accounts for business and personal use, making it easy to manage passwords for anywhere from a single user to hundreds of users. This guide provides a detailed overview of RoboForm, including key features, what current users are saying and an explanation of how it works.
Pros & Cons of RoboForm
|RoboForm makes it easy to create secure passwords.||Users have reported that it is difficult to switch between accounts.|
|All plans come with reasonable prices.||The business user interface is somewhat outdated.|
|RoboForm offers personal users a free trial.||RoboForm doesn’t offer a monthly billing option.|
|It’s easy to share credentials.||It takes some time to understand all of RoboForm’s features.|
|Employees can log in to shared accounts without seeing any login credentials.||Password changes don’t always sync automatically across every device.|
Key Features of RoboForm
We reviewed RoboForm based on five of the most important features of a password manager: security and encryption, app compatibility, usability and ease of use, password sharing, and price. Below is a breakdown of RoboForm’s features.
Security & Encryption
RoboForm keeps your credentials secure with PBKDF2 encryption, which adds extra data to your master password to prevent unauthorized access to your accounts. Another valuable security feature is RoboForm’s requirement that you create a strong password. Some password managers allow you to create short passwords with no letters or special characters, making it extremely easy for hackers to guess their way into your accounts. In contrast, RoboForm requires you to create a master password that contains a minimum of eight characters, at least four of which must be letters or symbols. Using a combination of letters, numbers and symbols makes it even more difficult to guess your master password.
RoboForm provides an extra layer of security by issuing you a secret key after you’ve created your master password and finished setting up your account. This secret key ensures that your master password stays on your device, reducing the number of opportunities hackers have to try to decrypt it. Finally, RoboForm supports two-factor authentication, an authentication method that requires you to provide additional information to confirm your identity. Two-factor authentication makes your accounts even more secure.
RoboForm supports multiple platforms, making it easy to manage your credentials on desktop computers, laptops, smartphones, and other devices. For Windows users, RoboForm is available for the desktop operating system and several browsers, including Internet Explorer, Microsoft Edge, Firefox, Google Chrome, and Opera. If you’re a Mac user, you can also use RoboForm with macOS and the Safari browser. Due to its compatibility with the iOS and Android mobile operating systems, RoboForm is ideal for business use. It can be installed on almost any mobile device, eliminating the need to upgrade your employees’ phones.
RoboForm also offers automatic syncing to make it more convenient to use with multiple devices. Automatic syncing means anytime you edit an item or log in with your master password, your data is automatically synchronized, ensuring the information is consistent. For example, if you use your laptop to create new credentials for a site, automatic syncing immediately transfers the information to your other devices, making it easy to log in from anywhere with those new credentials.
|RoboForm App Compatibility|
|Chrome, Chrome OS||Yes|
Usability & Ease of Use
RoboForm has a separate installer for each operating system, with detailed tutorials explaining how to install each one. Once you install the program, it’s easy to set up your user account and create a master password. If you have a family or business account, RoboForm also makes it easy to add new users. Once you complete the process, RoboForm sends the new user an email with a temporary password and instructions for finishing the setup.
RoboForm also supports biometric logins, making your data even more secure. Biometric authentication is a type of security that prevents unauthorized users from accessing your accounts by requiring you to provide a piece of unique information about yourself before you can log in. Fingerprints, voice scans, and iris scans are all types of biometric authentication. It would be incredibly difficult for a hacker to reproduce your fingerprints, so using biometric logins further reduces the risk of unauthorized account access.
RoboForm allows password sharing between users, which is especially helpful for business users. This feature makes it possible for employees to log in to shared accounts without seeing the usernames and passwords, making it much easier to control account access. If an employee leaves the company, you don’t have to worry about changing every password. Password sharing can be used to give employees access to a variety of websites and mobile applications, from mileage trackers to bookkeeping programs.
Password sharing also makes it much easier to manage family accounts. For families with kids, password sharing eliminates the need to type in a password every time a child wants to use a video streaming service or shared gaming account. Password sharing also makes it easier to pay bills and take care of other household tasks. Spouses, significant others and roommates can pay rent, log in to shared banking accounts, submit apartment maintenance requests and perform other tasks thanks to this convenient feature.
All versions of RoboForm offer unlimited logins, automatic filling of forms, strong encryption and access to multi-platform support. RoboForm Free costs nothing while RoboForm Everywhere costs $19 per year for an individual account and $38 per year for a family account if you pay for one year of service. Discounts are available if you pay for two or three years of service up front. RoboForm Everywhere offers additional features, such as two-factor authentication, priority 24/7 support, syncing across all devices and cloud backup.
For business accounts, it costs $29.95 to $39.95 per user per year to use RoboForm Everywhere. The actual cost depends on how many users are in your organization. Discounts of 20% to 25% are available if you pay for a multi-year subscription. Enterprise licenses are non-refundable, so it’s important to develop an accurate estimate of how many users you have. If you pay for more than you need, you won’t be able to get your money back.
|RoboForm Plans & Pricing|
|Individual||Free for basic accounts; $19 per year for RoboForm Everywhere|
|Family||$38 per year|
|Business||$29.95 to $39.95 per year depending on the number of users|
How RoboForm Works
|Functionality||How It Works|
|Setting up the vault||After you complete the setup process, you’ll have the opportunity to start importing passwords from your favorite websites and apps. When you import new credentials, RoboForm automatically creates a vault for you. You can also create a vault manually by typing in credentials instead of importing them from elsewhere.|
|Logging into accounts||If your browser supports auto-fill, all you have to do is go to the login page of your favorite website, click the auto-fill button, and select your credentials from the list. If you’re on a platform that doesn’t support auto-fill, click the RoboForm extension instead. You’ll be prompted to choose a login.|
|Creating passwords||You’ll create a master password when you set up your account. To create a new password for a website or app, click the RoboForm icon. Then select Generate New from the list of options. You’ll be prompted to enter your information.|
|Changing passwords||If you need to change your master password, click the RoboForm icon, look for the Change Password option and log in with your current credentials. Create a new master password, and save it to your account. To change the password for one of your accounts, click Generate New or alter the existing password by opening Advanced Settings. You can use the advanced settings to change how many characters are in your password, exclude similar characters and set a minimum number of digits to be included in your password.|
|Sharing logins||Open the RoboForm Editor. Once you find the item you want to share, right click. You’ll be prompted to enter an email address.|
|Recovering account||Because RoboForm uses several forms of encryption, RoboForm employees don’t have access to your password and won’t be able to recover your account for you. If you set up RoboForm to work with Touch ID or Face ID, you may be able to recover your account with one of these tools. You may also be able to have your emergency contact recover your account for you.|
What Customers Are Saying
Customers love using RoboForm for its convenience, reliability and flexibility. One user says, “The application is outstanding and works perfectly for logins and bookmarks.” Another user states that she would be “absolutely lost” without RoboForm because of how much she relies on it to keep her accounts secure. Users especially appreciate RoboForm’s security features, from the strong master password requirements to the ability to enable two-factor authentication and biometric logins. These features make customers feel safer when they use the web or enjoy their favorite mobile apps.
RoboForm is a robust password manager with a variety of features designed to increase customer convenience while keeping private data secure. Among its most valuable features are the multiple layers of security, including strong password requirements, and the ability to share credentials. One of the most notable drawbacks is that data doesn’t always sync immediately, causing delays for users who frequently switch between their desktop platforms and mobile devices. Overall, RoboForm is a useful tool for enhancing online security.