The Best Small Business Password Managers of 2023

There are dozens of consumer password managers on the market, but if you’re looking for a small business password manager, you’ll need something more robust. You’ll also want to ensure that your password manager meets the latest security and compatibility standards. We’ve used the following four criteria to narrow down our list:

The best password managers use the most up-to-date encryption methods (256-bit AES with PBKDF2-HMAC-SHA512) to keep your passwords safe. All of the selections on our list meet these standards, and many offer additional security features, such as biometric logins and multi-factor authentication to deter unauthorized access to your accounts.

If your employees access their accounts on both work and personal devices, then you’ll need a password manager that’s compatible with a wide range of devices and operating systems, including tablets and smartphones. We’ve made sure that all of the options on our list offer native apps and browser extensions for maximum device compatibility.

Another factor to consider is how many devices you can connect a time, and how many passwords you can store. We’ve focused on password managers that allow you to sync your data across multiple devices, and don’t skimp on storage space.

Small businesses should be on the lookout for additional features that many consumer password managers don’t offer. These include multi-user accounts, password sharing capabilities, and integrations with office productivity suites. We’ve also made note of which options include a password generator and secure document storage.

Some small businesses will want to invest in a premium business plan, while others can make do with a consumer password manager or even a family plan. We didn’t consider price when assembling this list, because you know your business best and can decide for yourself what features you need at a price point you can afford.

More than 100,000 businesses now trust 1Password to keep their most important information safe. Their service offers easy deployment, integration with other identity and access management (IAM) platforms like Okta, Azure Active Directory, and Rippling. 1Password offers several different pricing plans, including an individual plan for $2.99 per month, and a Business plan for $7.99 per user per month. This plan can be rolled out to any number of users, with an easy onboarding process and an admin panel to oversee your account. Smaller businesses may prefer the Teams plan for $3.99 per user per month, while Enterprise users can request a custom quote.

Aside from the advanced business tools, you’ll get all of the core features that come with 1Password, including a password generator, secure document storage, and the Watchtower data breach report. You can also require your team to use multi-factor authentication with Duo to prevent unauthorized access to your accounts.

All of your passwords are protected with 256-bit AES encryption, with desktop, mobile, and web apps so you can access your vault at the office or on the go. Plus, you’ll have access to the business support team to troubleshoot any issues.

Dashlane comes with an easy-to-use reporting dashboard for business users, which shows your team’s overall password health score, as well as the number of passwords that are weak, reused, or compromised. You can onboard team members and manage permissions using the Admin Console, while employees can keep their business and personal passwords separate using the Smart Spaces feature.

Dashlane offers a 30-day free trial for all business plans, including the Team plan, which costs $5 per user per month, and the Business plan, which costs $8 per user per month. The main difference is that the Business plan offers advanced authentication features, such as SAML-based single sign-on. Both plans come with a public Wi-Fi VPN, 24/7 email support, and group password sharing features.

Dashlane is available on Mac, Windows, and Linux devices, and supports most major browsers and smartphones. It also allows for enterprise mass deployment and remote deletion of company accounts.

Keeper uses AES 256-bit encryption and zero-knowledge architecture to keep your data safe. This means your passwords will be protected not just from hackers, but even from the Keeper technical support team, which never has access to your vault.

Keeper comes in several different packages, including individual, family, and business plans. Their Business plan starts at $3.75 per user per month and includes role-based controls, auditing and event reporting, multi-factor authentication, and even HIPAA and GDPR compliance. Each employee gets their own password vault, but they can easily create shared folders in order to share login details with other team members.

Keeper also offers an Enterprise plan for $5 per user per month, with more advanced features. All plans come with unlimited password storage and device syncing and work on a variety of devices and operating systems, including Mac, Windows, and Linux.

RoboForm is a cross-platform password manager available for both individual users and businesses. While individual users pay a flat rate of $23.88 per year, business pricing is a little more complicated, and is based on the total number of users and the length of your subscription. Teams of 101-1000 who subscribe for five years up-front will pay $22.95 per user per year, while a 1-year plan for 1-10 users costs $39.95 per user.

Business plans also include a support toolkit and training webinars to get you started, and you can also get a 14-day free trial for up to 30 users. In addition to core features like a password generator and autofill functions, you’ll get a centralized Management Console you can use to add employees and assign credentials and permissions.

RoboForm uses AES 256-bit encryption, and never stores your master password on its servers. You can even set it up so that your employees never see their own passwords in plain text when logging into their accounts.

LastPass is available for both individual and business users, with a wide range of apps and browser extensions for all of your devices. You’ll get a password generator and an encrypted vault for password and document storage, as well as advanced features for password sharing, dark web monitoring, emergency access, and more.

Business plans come in two different sizes: Teams, which costs $4 per user per month and is ideal for teams of less than 50 people, and Enterprise, which supports single sign-on tools and an unlimited number of users for $6 per user per month. There’s also a multi-factor authentication tool that costs $3 per user per month, and the Identity package, which comes with all of the above features for $8 per user per month.

All plans come with a 14-day free trial, a centralized control panel for billing and user management, and advanced customer support.

NordPass is “An innovative password management solution designed for a simpler and safer online experience on any device.” It’s brought to you by the team behind NordVPN, so you can expect the same focus on security, including zero-knowledge architecture, a third-party security audit, and two-factor authentication options.

NordPass for Business allows teams to share protected passwords and other important information instantly. The Business Plan’s admin panel allows you total control of member access levels and permission. It also allows you to invite unlimited members but only pay for those members with active accounts.

Along with the admin panel, you’ll have access to 24/7 customer support. Like all of NordPass’s other plans you can also save notes, credit card information, and personal information which can be organized in folders so that you can access the information any way you’d like to across all of your devices.

Other key features include:

• Unlimited password storage
• Sync of multiple devices
• Secure password sharing
• Data breach scanner

Companies that use NordPass as their company password manager become GDPR and HIPAA compliant.

LogMeOnce offers a free plan that’s ad-supported, but small businesses will likely be better off with one of their business or professional plans. The Team & Business plan costs $3 per user per month and comes with an individual vault for each user, admin controls for user management and setting security policies, and single sign-on options.

LogMeOnce also offers a PasswordLess Login and two-factor authentication tools, so you can choose the right login options for your team. Plus, you’ll get an activity report and security audit trail so you can monitor any unauthorized access to passwords.

The Enterprise plan costs $4 per user per month, and comes with several additional features, such as role-based access controls, Active Directory Integration, and more. You’ll also get 1 GB of encrypted file storage and priority technical support. LogMeOnce offers a 14-day free trial so you can try it out before committing to a subscription.

Zoho Vault offers a wide range of password management solutions, from a free version for individual users to Professional and Enterprise plans. Professional plans cost $3.60 per user per month, while Enterprise plans cost $6.30, with a minimum of 5 users.

All plans include unlimited password storage and device syncing, and support for most major browsers, mobile devices, and desktop operating systems. You can also import your existing passwords from .csv files, and store notes and other important data.

Other useful features for businesses include role-based access, one-click login, Single Sign-On, and real-time auditing tools. Plus, Zoho Vault integrates with dozens of office tools and productivity suites, and supports custom API integrations.

Paid plans get priority support via phone or email, and you can try it out for free for 15 days before subscribing. Custom quotes and demos are also available.

Password Boss offers a password manager for personal and business use, as well as for managed service providers (MSPs). Its security features include role-based access, two-factor authentication, and remote control integration, as well as a centralized panel where you can monitor security scores and usage for individual users.

You’ll find a Standard business plan that costs $3 per user per month and an Advanced plan for $4.00 per user per month, both with a 30-day free trial and a 5-user minimum. Individual users can store business and personal passwords separately and share items with their team. The Advanced plan adds an Active Directory Connector and a backup of all business items, plus advanced security policies and audit logs with event tracking.

Password Boss uses AES 256-bit encryption with secure cloud storage, and promises that you can get your team setup in three minutes. It also comes with a remote delete tool that you can use if any of your employees’ devices are lost or stolen.

Sticky Password offers a password manager for teams that allows you to set individual access permissions and require strong passwords throughout your company. You can also sync passwords across desktops, mobile apps, and 16 browser extensions.

Sticky Password costs $29.99 per user per year, with unlimited password storage and syncing included. Users can also store private notes and credit card details, and share individual passwords with members of their team. It uses 256-bit AES encryption and two-factor authentication to prevent unauthorized access to your vault.

Other features include USB backup on Windows devices, and automatic form filling to cut down on manual errors. Devices with 7th Gen Intel Cores get additional protection due to its integration with Software Guard Extensions (Intel® SGX), which can “store sensitive data inside hardware-encrypted enclaves directly in the CPU.”